egami®
Functional Specification

egami® is a business-class imaging, document management and workflow application with many advanced features. These are designed to significantly enhance the speed at which information is captured, converted to digital format and then released to be made available to the organisation as a whole.

The differentiating characteristics of egami can be summarised as follows:

• Client Server architecture facilitating comprehensive document management, workflow and business process automation.



• Inbuilt links to incumbent systems and data sources such as accounting systems, project and customer databases.



• Email and fax integration permits documents to be sent directly from within egami, thereby enhancing the speed of communication.



• egami is integrated with MS Office applications like Word and Excel, allowing these document types to be created within the document management application and saved directly into the filing system.



• Commenting and annotation tools enable file and document-specific information to be associated with the electronic images.



• Almost any electronic file can be stored as a document within egami and viewed, including pictures, drawings and e-mails.



• Scalable architecture enables additional users to be readily added as circumstances and changing operational priorities dictate.



• Visual Basic front end and MS Sequel Server database back-end with the capacity to store, search and retrieve across many thousands of documents.



• Support for a wide range of high-speed business strength scanners from Fujitsu, Kodak, Panasonic, Bell & Howell, Canon and Ricoh - as well as lower-end devices from Epson and HP.



• Support for pre and post scan image processing and manipulation (e.g. virtual rescan, de-skew, de-speckle, black border removal imprinting) which in turn improves the quality of the resultant image, often beyond the quality of the original document.



• Fully user-configurable field naming, folder and filing structures.



• User definable access, security and privilege parameters to document level.



• Support for mass storage media such as CD and optical disc.



• Web-browser interface module (e-port™) enabling non-egami clients to view and/or update the system on-line. e-port includes TIFF to PDF conversion on the fly allowing documents to be accessed and viewed remotely via Adobe Acrobat from standard desk-tops and from any location.



• Support for Windows thin clients/Citrix



• Barcode recognition module for automatic indexing and filing of bar-coded documents.



• COOL module for automatic processing and filing of computer output to screen.



• Full text indexing, searching and retrieval capability facilitates searches by document content as well as by assigned indexes.



• Optical Character Recognition (OCR) features enable document indexes to be automatically read at the point of scan and filing to be fully automated.